Academic approval

See how you get your exchange academically approved.


Apply for pre-approval online with assistance from your academic contact person. This process is described in full on how to apply for exchange.

Adjustments to your study plan abroad

Final approval

Once you return to HVL, final approval of the courses you have taken while studying abroad is given based on your original Transcript of Records from the partner institution and your pre-approval form. The result of your final approval is sent directly to Lånekassen.

Please check the following:

  • Does your transcript correspond with the pre-approved subjects? (including any changes during your stay).
  • Is it stated how many credits / ECTS you have obtained?
  • Is the transcript valid, i.e. stamped and / or signed by the partner institution?

Your Transcript of Records cannot be used for final approval if the above elements are not in place. If you need a new copy, please contact the host institution. If you need a new academic pre-approval at HVL, please use this digital form. If you are unsure whether your Transcript of Records contains the correct information, contact your study advisor.

NB! If you go on exchange during the final semester of your degree, you are not guaranteed to receive a diploma in advance of 1 July, which is the application submission deadline for further studies.

Keep your right to study at HVL

To avoid having your right to study at HVL revoked, remember to register as a student by paying the semester fee to HVL even though you are going on exchange.

Also make sure you withdraw from all planned exams at HVL during the exchange period. By withdrawing you avoid getting registered as no-show at the exam. You can withdraw from exams in Studentweb

How do you ensure that HVL receives your results?

You are yourself responsible for obtaining a transcript of records or confirmation from your host institution at the end of your stay. If you are doing an internship outside of Erasmus+, and do not receive a transcript of records you must obtain a confirmation that the internship has been completed by the host institution.

Information for study programmes with practical placements

To continue your studies and practice in Norway after your exchange, you may be required to show a negative test for Tuberculosis and MRSA.  Please find more information about medical testing here (Only in Norwegian).