How to apply for exchange

Are you ready for a semester abroad? This page provide information you need to take the first steps towards an exchange semester abroad.

Apply for exchange

Deadline for internal application with pre-approval form

Application deadline for exchange spring semester is 15. September

Application deadline for exchange autumn semester is 1. February

Who can apply for exchange?

All students who have been admitted to a study program leading to a degree can apply for exchange. This applies for both bachelor, master and PhD students. To make sure that you are qualified for exchange, we recommend you to read the regulations for part-time studies abroad.

How to apply for exchange?

First point of contact: student advisors

Contact the student advisor services for questions about when and where you can go abroad. The student advisors at your faculty knows study progression and when exchange fits in to your study plan.

Overview of student advisors at HVL

Application with pre-approval form to HVL

A signed pre-approval form for part-time studies abroad is a guarantee that the subjects you take abroad is approved in your degree when you return home. For PhD students this only applies if you are taking subjects abroad in the training part.

If you have questions about subjects abroad, please consult your academic contact person. See list of academic contact persons here. (LENKE).

Fill out the pre-approval form online. When all signatures are secured the document is automatically uploaded to Søknadsweb. The signatories at your study program and faculty are pre-determined.

See video for instruction on how to fill out the pre-approval form (Only in Norwegian). 

When can I expect an answer to my application at HVL?

You will get an answer on your application within four weeks after the application deadline. You will receive information on email and see the status of your application at Søknadsweb.

Application to partner institution

When your application to HVL is approved, HVL will send you information about how to apply to the partner institution.

If you have questions or experience problems during the application process, please contact the partner institution directly. All partner institutions have different application processes and deadlines, therefore it is important that you read the information you receive carefully.

When can I expect an answer to my application abroad?

This will vary from institution to institution as it depends on the deadline for application and processing time. You will receive an offer of admission either as a letter of admission or by email from the institution. Remember to answer yes to your offer of admission.

The confirmation letter or letter of admission should be forwarded to your contact person at HVL.


If you apply for exchange to a European country please read more about the preparations for Erasmus+ here.