Secure Storage of Research Data (SILAF)

Secure storage and processing of research data.

Security

  • Storage and processing of personal data and health research data must take place in SILAF.
  • Data should not be extracted from SILAF every time you process it.
  • SILAF is only available through HVL's own internal network or VPN-solution.
  • Multi-factor authentication (MFA) is required.
  • Each project has three-part access: read, write and access to connection keys.
  • Connection keys are stored in a separate area. Separated the other project data.
  • It is not possible to take files in or out without going through Filslusen.

Data collection with recording equipment

For data that is collected with recording equipment (sound, image, video) that is connected to the Internet, data must be transferred to SILAF immediately and deleted from the recording device within one day at the latest.

The transfer should take place using a cable (for example micro USB to USB), and never in open networks. Further processing of the data should take place in SILAF. All data on external devices (recording devices/PC, etc.) must be deleted.

Avoid using cloud services for temporary storage where possible. If you are unlucky or have to save data in a cloud service, be sure to log in to the specific cloud service and permanently delete the file from "trash" or "recently deleted".

Shortcuts

Functions and possibilities

Software

Software can be installed by going to the Software Center(Programvaresenter).
If anything is missing from the Software Center, please contact  it-hjelp@hvl.no.

External participants

Access can be granted to external project participants. Fill out the form and send it to it-hjelp@hvl.no

 Form is located here

File lock(Filsluse)

Access to the file lock is only provided through our own internal netwok and VPN.

Two-step authentication is required to log in.

Each persons access is personal and should not be shared with anyone.

The file lock logs all imported and exported files.

Step 1 - VPN

During login you need an SMS, which means you will need to have your mobile number in our VPN solution. If you haven't already, contact IT-Hjelpen with your mobile number.

1. Connect to a network. Either via cable or wireless.

 2.External and students Click here to go to the login site.

Employee Click here to go to the login site.

 3. Log in with the normal username / password that you use to log in on your computer or Feide.

4. You will now get a window that asks for a 6 digit code, that you should recieve via SMS, type in the 6-digit code in the field and press continue.

5. Choose "Installer" at the bottom of the page, followed by "Installer (AnyConnect Secure Mobility Client)". Wait for the installation to finish.

6. Restart your machine if necessary.

 

Using Cisco AnyConnect.

1. Press Start (The Windows icon) in the bottom left of your screen, and type "Cisco AnyConnect". The program should then appear if it is installed.

2. Students and external start the program, and then type vpn.hvl.no/FoU in the text field, and press "Connect".

Employee and external start the program, and then type vpn.hvl.no/Ansatt in the text field, and press "Connect".

3. You will then be prompted with a window asking for username and password, fill in your username and password and continue.

4. You will again be promted with a window asking for a single-use 6 digit code, you should recieve this via SMS. 

4. You will recieve a new code every time you log in.

How to check if the connection is ok?

1. Press Start (The windows icon) in the bottom left of your screen, and type "Cisco AnyConnect". Open the program again.

2. If it says "Connected vpn.hvl.no/FoU", you are connected to the HVL network.

 

For more information, click here.

 

Step 2 -Install authenticator

In order to use two-step authentication, you'll need an authenticator app.

If you already have an authenticator installed on your phone, you won't need to install another one, and can use the current one.

We recommend Microsoft Authenticator.

1. Take out your phone, and go to Play Store (Android) / App Store (iOS).

2. Search for "Microsoft Authenticator", and install the application.

3. Start the app, and choose Legg til konto / Add Account.

4. Select Work / School account (Jobb / Skole konto).

5. The app will open the camera on your phone, so that you can scan the QR code which we will get to in the following steps.

Step 3 - Filsluse

1. Go to https://filsluse.hvl.no and log in with your username(student number) and password.

2. Scan the QR-code that you are prompted with on the screen, by pointing the camera on your phone at the QR code (through the autenticator app as described in the previous step).

3. After scanning the code, you will have a new element in the autenticator app which should look like this.

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4. Enter the six digit code in the field below the QR code and press Submit.

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Login with password and code

1. At https://filsluse.hvl.no, enter your username(student number) and password and press Login.

2. Enter the six digit code from the Authenticator app, and you should successfully log in.

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Step 4 - Without HVL machine

  1. Download Windows Desktop Client to your computer by using the links below.

64Bit versjon -> https://go.microsoft.com/fwlink/?linkid=2068602 

32Bit versjon -> https://go.microsoft.com/fwlink/?linkid=2098960 

  1. Install the software by doubleclicking on the file that you downloaded.
  2. Click Next in the window that opens.
  3. Select "I have read and agree to the terms and conditions" and click next.
  4. Choose "Install only for me".blobid16.png
  5. The software should now be installed and you can start the program by clicking Done.
  6. You can find the Remote desktop software on your start menu.blobid17.png

Step 4 - Mac users

Windows Desktop Client

1. Download and install Microsoft Remote Desktop 10 by using the link provided below.

https://apps.apple.com/no/app/microsoft-remote-desktop-10/id1295203466

2. Start the program and press the + sign and Add Workspace.

 

You have to be connected to VPN before you move on.

3. Type https://rdweb.wvd.microsoft.com/ in the window that shows.

 

4. Enter your HVL username (studentnumber@stud.hvl.no)

5. Log in using Feide.

6. The first time you log in, you will have to set up two-step authentication. We recommend you use the Mobile App and Use verification method. Press Set up.

7. Scan the QR code as shown previously in the Authenticator step.

8. Enter the 6 digit code from your authenticator app and press Done.

9. In the final step you are asked to enter your phone number, type in your mobile number and proceed.

10. Doubleclick on the server you wish to connect to (Most people only have one).

11. Enter your username and password when prompted with the credentials window (without @stud.hvl.no behind username)

You can skip step 5.

Step 5 - Set up Remote Desktop

1. When you open Remote Desktop for the first time, you will be prompted with a screen showing "La oss komme i gang" (Lets get started). Press "Abonner" (Subscribe) and then enter your studentnumber@stud.hvl.no address.

2. You will then get a window asking you to choose an account, select "Høgskulen på Vestlandet" and not Feide.

3. Enter your studentnumber@stud.hvl.no and password.

If you get the message "Du har ikke tilgang til dette akkurat nå" (You do not have access to this right now), go back to the VPN step and make sure you are connected to the correct VPN.

4. First time you log in, you will need to add a two-step authentication. We recommend that you select Mobile app, and Use Verification Code. Press Set up.

5. Open the authenticator app on your phone again, and scan the QR code.

Haven't installed the Authenticator app yet? See "Step 3 - Installing Authenticator" above.

6. Enter the six digit code, and press Done.

7. In the final step you are asked to enter your mobile number, enter this and press next.

You should now see the service that you have access to, and can double click on this.

Enter your username and password in the fields that appear when you connect to the service.

Step 6 - Using Filsluse

After logging in, you can upload and download files.

Upload files

1. Press "Upload" (It is also possible to drag and drop files from a folder)

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2. Find the files that you want to upload, and press Open (Åpne). The files will now be uploaded.

 

Download files

1. Select the files you wish to download, and press Download. Depending on the settings on your machine, a zip file will be labelled with todays date and be downloaded to your downloads folder, or you will be asked what to do with the file.

 

Move files to the project folder

1. In order for others to access the files you imported, you need to move the files to a project folder.

2. Open the File explorer on SILAF (Click the windows logo in the bottom left corner and type "file explorer"), and find the drive "Filsluse (Q:\)".

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3. Here you will find the files that you have uploaded.

4. Select the files you want to move, and choose Cut or Copy.

5. Navigate to the correct project folder under the drive P:\ and paste.

6. If you want to download files from SILAF, do the above steps in reverse.

Step 7 - Working with files

On SILAF

1. Open the Start menu (Bottom left corner), and search for file explorer.

2. Open file explorer.

3. The drive "Data (P:\)" is where you will find your project number (FOU-XXXXXXX), where all your files are stored.
All participants in the project will have access to this folder.

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4. The drive "Import og eksport (Q:\) is where files that are imported through https://filsluse.hvl.no/ appear. This folder is personal, and other participants will not your content in this folder.
You need to have signed in to https://filsluse.hvl.no/ atleast once in order to see the drive "Import og eksport (Q:\)".

NOTE: Files are deleted automatically from filsluse after 14 days. You need to move your files to the project folder before they are deleted!

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